Tasks You Should Outsource to a Real Estate Virtual Assistant


Successful real estate agents know that to progress their business they need to close transactions. Selling a property requires a great deal of communication and a great deal of paperwork. This means the average working day of a real estate agent can be hectic, with a to-do list that never seems to get any shorter.

Delegating is crucial. You need to make sure you spend as much time as possible on the dollar productive tasks of your business and delegate the tasks that eat into your busy schedule. Below are some of the tasks you can outsource to a real estate virtual assistant and free yourself to focus on the revenue generating tasks of your business.


 Administrative tasks

 Email management
According to a recent study by the McKinsey Global Institute, the average person spends nearly 30% of their time at work reading and responding to emails. Your real estate virtual assistant can sort through your inbox, saving your valuable time and ensuring you only deal with the important emails that require your attention.

 Calendar and appointment scheduling
Organize and plan your week to optimize how you spend your time. A virtual assistant can manage your schedule, ensuring you spend your time at appointments with clients, not scheduling them.

 Filing documents
How much time have you wasted searching for a report? A virtual assistant can create an easy to navigate system to file your documents.

 Data entry
A virtual assistant can enter lead information to your CRM and update your databases.

 Marketing

 Print advertising and signage
Traditional forms of marketing are still relevant in today's real estate industry. A virtual assistant can help you create flyers, signs, and print ads, and then take care of the communication with advertising vendors.

 Social media
Maximize the lead generating capabilities of your social media platforms. A virtual assistant can create and post regular updates to attract leads and ensure that any questions or comments are responded to in a timely fashion.

 Content creation
Keep your company blog updated with regular posts. A virtual assistant can work with you to produce content ideas and then create the posts for your blog.

 Testimonials
Testimonials are a brilliant way to gain the trust of potential clients. A virtual assistant can research and communicate with previous clients to create glowing testimonials for your business.

 Calling prospects
Keeping in touch with prospects is crucial in the fast-moving world of real estate. A virtual assistant can maintain regular contact with prospects to ensure your leads are kept warm and not left to go cold.

 Referrals
According to a recent report, real estate agents gain 21% of their clients from referrals. So it's crucial you leverage your existing contacts to generate new clients. A virtual assistant can keep in regular contact with your current clients to maintain a great relationship, a relationship that could be the source of new clients.

 Communicate with brokers/surveyors
From mortgage brokers, surveyors, conveyancers and a host of other professionals involved, selling a home is a collaborative effort. A virtual assistant can communicate with all the parties involved to ensure that everything that needs to be done is completed.

 Real Estate ISA
Lead Tracking and Coordination/Database Management
A Real Estate ISA can keep track of your leads and sort them to different funnels and streams that they need to be in. They can oversee the progress of each lead and ensure that they are flowing through the right channels to the right people.

 Seller Prospecting & Servicing
For your seller leads, your Real Estate ISA can prospect for listings, whether general, expireds or for sale by owner. They can also handle your graphic farming. Your past clients and allied resources can also be a valuable resource to prospect.

 Lead follow-up and Nurture
Following up on and nurturing your leads is essential to ensure that your pipeline is always flowing. These people in your database who may not necessarily need your services right now or still need some time before they decide should not be disregarded. Having them in some sort of nurture stream that involves emails, calls or other forms of communication will help keep you top of mind for when they are finally ready to take the next step. Your Real Estate ISA can ensure that your leads are fostered until the right time comes.

 Buyer Prospecting & Servicing
Your Real estate ISA can also prospect for buyers, follow-up on buyer leads and set buyer appointments.

Chances are, you spend a lot of time doing specific tasks in your business that are taking you away from your revenue producing activities. You should be empowered to delegate these tasks and focus on the things that you do best, making connections and closing deals.

Schedule a Double your Business Growth Strategy Session today and find out how one of our talented Real Estate Virtual Assistants can help you gain more leverage and time to grow your business.

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