Everything a Real Estate Virtual Assistant Can Do For You
A Top-Tier Real Estate Virtual Assistant Goes Over and Beyond
As a busy real estate professional, in today's busy digital business environment, you are most likely aware of the benefits of virtual assistant services. You may be contemplating hiring an administrative virtual assistant for routine tasks, such as managing your schedule, handling calls and emails, and document management. Top virtual assistant services provide educated, highly competent, extensively screened employees who will go over and beyond the typically anticipated job duties. They are adept at more challenging tasks related to devising your business outcome statement and blended org chart.
An exceptional virtual assistant will lessen your burdens during the execution of your real estate transactions, including everything from obtaining appraisal and inspection documents to following up regarding escrow matters. A well-trained real estate virtual assistant will help manage your MLS listings and BPO reports. Your assistant can also serve as a Real Estate ISA/prospecting virtual assistant to gather leads, follow up, and ultimately assist you with converting them into appointments.
A multi-talented virtual assistant may also wear the hat of marketing virtual assistant utilizing your growth stack to oversee social media management, ads, email marketing, and video editing. They can apply SEO techniques or find a company to outsource those tasks to. An extraordinary employee is versed at providing investor virtual assistant services as well.
Handle Your In-Person Real Estate Tasks with Virtual Assistant Services
The list of virtual assistant services a premium staff member can provide is considerable. However, you may wonder how a virtual assistant would handle in-person tasks. Although working remotely, a proactive assistant will ensure arrangements are made for a qualified individual to perform in-person responsibilities. Various states have particular tasks unlicensed real estate assistants are allowed to complete.
Your virtual assistant can schedule the cutting of duplicate keys for your listings, make sure they are delivered within secure real-estate lockboxes and placed appropriately on the doorknobs of your marketed homes. Your assistant can designate someone to act on their behalf as a courier to deliver and pick up your needed documents. A savvy virtual assistant will also strategize the placement of "for sale" signs on properties you are involved with and distribution of marketing flyers. They can arrange for a greeter to be present at your open houses to distribute printed materials there as well. Your real estate virtual assistant can find a capable person to measure homes for you and the square footage of heated and air-conditioned space.
Essential Tasks for Virtual Assistants
To ensure optimal effectiveness, a real estate virtual assistant is required to complete specific tasks on a regular basis. The following is a closer look at some of the more common tasks for each role:
ISA
- Goal Setting- Review weekly, monthly, and annual goals; strong timeline management; Schedule play days; Take play days.
- Lead Generation- Lead tracking and coordination; maintain testimonials file.
- Seller Prospecting and Servicing- Prospect for listings- General; Prospect: Expireds, for sale by owner, geographic farm, past clients and allied resources; Lead follow-up.
- Transaction and Closing Coordination- Answer phones; obtain testimonials and referrals; take/ deliver messages; check voicemail; return calls; send/ receive faxes; send/ receive emails; maintain real estate license; schedule and attend training.
- Goal Setting- Implement systems; review annual/monthly/weekly goals; maintain planned use of time; schedule/take play days.
- Seller Prospecting and Servicing- Complete listing contract; provide a sellers net sheet.
- Buyer Prospecting & Servicing- Complete buyer agreement; obtain closing costs estimate; assist with selecting service providers.
- Transaction and Closing Coordination- Set up a contract to closing file; fill out green sheet; establish communication with all parties involved.
- Administration and Accounting- Make copies; maintain contract files; maintain files for listing properties.
- Research and Communication- Take/deliver messages; check voicemail; return calls; faxes; emails, schedule training.
- Goal Setting- Implement systems; review annual/monthly/weekly goals; maintain planned use of time; schedule/take play days.
- Seller Prospecting and Servicing- Complete listing contract; provide a sellers net sheet.
- Buyer Prospecting & Servicing- Complete buyer rep. agreement; obtain closing costs estimate; assist with selecting service providers; initiate closing; advise parties on a timetable to closing.
- Administration and Accounting- Make copies; maintain all databases.
- Research and Communication- Take/deliver messages; check voicemail; return calls; faxes; emails, schedule training.
- Goal Setting- Implement systems; review annual/monthly/weekly goals; maintain planned use of time; schedule/take play days.
- Lead Generation, Advertising, & Promotion- Write/ place advertising; create graphics/ feature sheets; photography listing package prep; select vendors for advertising.
- Seller Prospecting & Servicing- Prepare/ deliver pre-listing packages; complete listing contracts; arrange for lockbox, arrange for signs; arrange office tour.
- Buyer Prospecting/ Servicing- Follow-up on buyer leads; arrange for house hunting visits.
- Administration and Accounting- Make copies; maintain listing property files; maintain all databases.
- Research and Communication- Take/deliver messages; check voicemail; return calls; faxes; emails, schedule training; maintain real estate license.
- Goal Setting- Implement systems; review annual/monthly/weekly goals; maintain planned use of time; schedule/take play days.
- Lead Generation, Advertising, & Promotion- Maintain testimonial files; lead tracking/ coordination; contact management (client database).
- Seller Prospecting & Servicing- Lead follow-up.
- Administration and Accounting- Schedule meetings and events.
- Research and Communication- Take/deliver messages; check voicemail; provide 800#; return calls; faxes; emails, schedule training; maintain real estate license.
- Goal Setting- Career vision; implement systems; review annual/monthly/weekly goals; maintain planned use of time; schedule/take play days.
- Lead Generation, Advertising, & Promotion- Maintain testimonial files; implement promotional campaigns; organize promotional events; coordinate community service; handle customer complaints; lead tracking/ coordination; contact management (client database).
- Seller Prospecting & Servicing- Research market and prepare CMA; arrange for an office tour; set up showing procedure; link to websites; arrange for broker open house.
- Buyer Prospecting & Servicing- Provide buyer representation packet; research MLS; send updates to out-of-town buyers; arrange for house-hunting visits; provide pricing and market research.
A Real Estate Virtual Assistant for Your Talent Management and Public Relations
A real estate virtual assistant with creativity and superb interpersonal skills will be able to negotiate talent services to facilitate your projects. Your assistant can reach out to photographers and videographers to elevate your marketing campaign to a more competitive level. They can search photographer websites, talent networking sites, social media, and other relevant sources to secure the highest quality, most reasonably priced services for your exterior and interior property photos and videos. An efficient virtual assistant will do some price negotiation on your behalf beforehand and schedule a phone call or in-person appointment for you with the talent for further screening.
Your real estate virtual assistant can also conduct searches and price inquiries for staging services. They can relay your design ideas to potential stagers, suggest suitable furnishings, and decorative items to effectively implement your project. Your assistant can acquire talent for your personal service needs, such as hair stylists, make-up artists, personal shoppers, clothing stylists, and tailors. A professional, well-groomed image is vital to success in the real estate industry so an experienced real estate virtual assistant will be cognizant of these factors. If preferable, your assistant can do your online shopping on your behalf and have your purchases shipped to you.
The possibilities are endless regarding everything a real estate virtual assistant can do for you. You can even delegate your public relations outreach to your assistant. Your virtual assistant can maintain customer relations with previous clients, check in occasionally to see if they need your services, obtain referrals, and reviews from satisfied clients for your website and marketing. They can handle closing gifts received from clients and also shop for housewarming gifts to give to your clients.
It is advisable to take advantage of the capabilities unique to a premier real estate virtual assistant services company, which include access to expert consulting, strategy guides, a double your business strategy session.
